Real Estate ERP Built for the Full Development Lifecycle — Land to Closure
OikikERP is built for property developers who run the full cycle. Land evaluation, BOQ, contractor management, unit sales, and accounting all post to the same general ledger. No reconciliation between systems. No gap between what your site team reports and what your CFO sees.
Why Generic Accounting Tools Break Down for Property Developers
Uncontrolled BOQ
The BOQ lives in Excel. Anyone can edit it, no version control exists, and variations disappear into email threads.
Disconnected Systems
Accounting is in one system. Project ops is in another. Month-end means a manual reconciliation everyone gets wrong.
Inflated Revenue
Booking advances count as revenue the moment they land. Profit looks good on paper — until the project catches up.
Hidden Liabilities
Contractor retention lives in a spreadsheet. Nobody knows total retention liability until a payment dispute forces the question.
No Closure Comparison
When a project closes, you have no structured comparison against the original feasibility. You don’t know if it made what you thought.
No Cost Traceability
When the MD asks where the money went, the answer involves three systems and an apology. Nothing traces back cleanly.
Eight Stages. One Ledger. Site Visit to Final Sign-Off.
Each stage has hard prerequisites — financial and documentary — before the project advances. No stage can be skipped. Every transaction posts to the same GL.
Land Identification & Feasibility
Score land across eight departments before committing a penny. Run IRR and margin models across three scenarios. Walk in knowing the numbers.
Land Acquisition & JV
Buy outright or structure a joint venture. Track landowner entitlements, stamp duty, and registration costs from day one. Land hits your balance sheet immediately.
Planning, BOQ & Budget
Set building structure and unit inventory. Build the WBS, prepare the BOQ with rate analysis and measurement sheets, and lock the baseline. The budget generates from the approved BOQ — no parallel spreadsheet.
Tendering & Contractor Appointment
Tenders pull from BOQ work packages — scope already defined. Collect bids, compare on price and technical score, award, and issue work orders. All in one flow.
Construction Execution
Daily site reports, material requisitions, and contractor running bills with retention and statutory deductions. Every cost posts to WIP tagged by project, phase, cost code, and WBS activity.
Sales, Booking & Collections
Set unit pricing, run the booking wizard, generate payment schedules, and track installments. Booking advances post as liabilities — not revenue. The books are right from day one.
Handover & Defect Liability
Inspection, snag sign-off, and a four-category clearance checklist: financial, technical, legal, and utility. Revenue recognition triggers at handover. Retention stays on the balance sheet through the DLP.
Project Closure & Profit Analysis
Closure checks run first: WIP at zero, AR at zero, no open POs, all retentions settled. Then the Feasibility vs Actual comparison generates — line by line — and locks permanently.
Six Modules. One General Ledger. Built for Property Developers.
Every posted entry carries a source document. Drill any GL line back to the original transaction — purchase order, contractor bill, or buyer receipt.
OikikERP includes a full accounting core — not a connector to a third-party system. Material purchases, contractor bills, unit bookings, and payroll all post to the same GL automatically. No reconciliation step. One system.
Accounting & General Ledger
What it does
Full double-entry accounting engine. Chart of accounts, manual and recurring journals, voucher entry, bank reconciliation, and opening balances. Real-time trial balance, P&L, balance sheet, cash flow statement, and GL report.
For real estate developers
Every transaction — material purchase, contractor bill, buyer payment — auto-posts to a 7-dimension GL tagged by Project, Phase, WBS, Cost Code, Responsibility Center, Cost Center, and Profit Center. Your CFO gets a real-time project P&L without waiting for month-end.
Procurement — Purchase-to-Pay
What it does
Purchase Request through RFQ, Purchase Order, Goods Receipt, Supplier Invoice, to Payment. 3-way matching across PO, GRN, and Invoice. Supplier master with payment terms and tax configuration.
For real estate developers
Every material item — cement, steel, electrical fittings — moves through the same procurement flow and tags to its BOQ line. 3-way matching blocks overpayment and double-billing. Committed costs appear in the budget dashboard before the invoice arrives.
HR & Payroll
What it does
Employee master, salary structure (earnings, deductions, statutory), payroll runs, payslips, leave and attendance tracking. Payroll posting generates salary expense and liability entries automatically.
For real estate developers
Site worker payroll allocates per project. Office staff overhead follows allocation rules. Overtime, statutory deductions, and bank disbursement outputs follow your configuration. Payroll cost flows directly into project WIP.
Fixed Assets
What it does
Asset register covering acquisition, depreciation (straight-line or declining balance), disposal with gain/loss calculation, and location tracking. Monthly depreciation runs with automatic GL posting.
For real estate developers
Cranes, mixers, scaffolding, site vehicles, temporary facilities — all tracked across project sites. Depreciation posts automatically. No manual journal at month-end.
Inventory
What it does
Perpetual inventory with weighted average costing. Multi-location support. Stock movements by receipt, issue, transfer, and adjustment. Inventory valuation reconciled to the GL control account.
For real estate developers
Material sits at multiple sites. When a site engineer issues stock, the GL auto-posts (DR WIP / CR Inventory). BOQ consumption tracking shows planned vs. purchased vs. issued vs. consumed at any point.
Sales — Order-to-Cash
What it does
Sales Quotation through Sales Order, Delivery Note, Sales Invoice, to Customer Receipt. AR subledger with aging. Customer master with credit limits and payment terms.
For real estate developers
Unit sales run on installment-based invoicing with payment schedule management. Buyer receipts allocate to outstanding installments. AR ages by project and buyer. Revenue recognition uses POC or Completed Contract — configured per project.
Real Estate Workflows That Generic ERPs Don’t Have
Seven domain modules built on the ERP core — each handling property development workflows and posting directly to the same GL.
Land Evaluation & Acquisition
Every land opportunity goes through a structured evaluation before anyone visits the site. Eight departments — land, legal, engineering, regulatory, marketing, environmental, financial, and HR — each score the opportunity against configurable criteria (54+ included out of the box). Set any criterion as a blocker: a flagged title dispute stops the land from proceeding regardless of total score. Financial feasibility models across three scenarios. The approved version locks as the baseline for closure comparison.
Key Capabilities
- Run parallel multi-department evaluations with configurable scoring and blocking criteria
- Model feasibility: IRR, NPV, and margin targets across three scenarios
- Structure joint ventures with landowner entitlement tracking and automatic GL entries
- Lock approved feasibility as the baseline for Feasibility vs Actual at closure
- Track pre-development costs — capitalized or expensed, configured per item
OikikERP vs. Traditional Tools — What’s Actually Different
| Category | Traditional Approach | OikikERP |
|---|---|---|
| Accounting | Separate system. Every operational transaction re-entered by hand. | Single GL. Every procurement line, contractor bill, payroll run, and buyer payment posts automatically. |
| BOQ | Excel file. Open edit access. No version history. | Approved BOQ locks as an immutable baseline. Changes require formal Variation Orders. |
| Budget | Separate spreadsheet, manually synced to the BOQ. | Auto-generated from the approved BOQ. No dual maintenance. |
| Booking Advances | Recorded as revenue at collection. | Posted as current liabilities. Revenue recognition is a separate, criteria-driven event. |
| Contractor Retention | Spreadsheet. Not on the balance sheet. | GL liability. Auto-deducted on every running bill. Released per the contractual schedule. |
| Overhead Allocation | Spreadsheet formula outside the accounting system. Not auditable. | Real journal entries — traceable to the source allocation run. |
| Cost Traceability | Answering ‘where did the money go?’ means cross-referencing across systems. | 7 dimensions on every transaction. Drill from the P&L line to the journal entry to the source document. |
| Period Close | Manual reconciliation between operations and accounting. | 3 mandatory reconciliation gates. The system blocks close if any gate fails. |
| Project Closure | Informal sign-off. No comparison against the original feasibility. | Automated checks + Feasibility vs Actual, locked and signed before the project seals. |
Every Role Gets the View They Actually Need
Each dashboard shows only the data, approvals, and actions for that role. No noise. No digging.
CEO / Managing Director
See every project’s health on one screen. No calls to finance. No waiting for the monthly deck.
Portfolio health scores, profit erosion waterfall, cash position, risk matrix, pending decisions requiring your sign-off.
CFO / Head of Finance
Get full GL visibility across every project. Period close runs through mandatory reconciliation gates — not a manual checklist.
GL drill-down, revenue recognition by method, loan tracking, cash flow forecasting, project profitability by unit.
Project Director
See which phase is behind, who owns it, and what it’s costing — without asking anyone.
Phase health, team assignments, contractor performance, budget status, variation order approvals.
Project Manager
Manage contractor bills, material requisitions, and change control from one place — not your inbox.
DSR review, contractor management, material requisitions, running bill approval, change control.
QS / Estimator
Build BOQs with measurement sheets and rate analysis that pulls live PO prices. No external spreadsheet.
WBS building, BOQ entry, rate analysis, tender preparation, variation order evaluation.
Site Engineer
File your daily report, raise material requisitions, and log quality checks from site — same day, one screen.
DSR submission, material requisitions, quality checks, contractor measurement, progress photos.
Sales Head
Check unit availability, booking pipeline, and collection efficiency live — not pulled together Friday afternoon.
Unit availability, booking pipeline, collection efficiency, AR aging, team performance, revenue tracking.
BD Head
Track every land opportunity from first contact to approved feasibility. No deal falls through the cracks.
Land pipeline, evaluation progress, team performance, conversion tracking, feasibility status.
Every Number Traces Back to a Journal Entry
Click any figure and drill straight to the source document — purchase order, contractor bill, or buyer receipt. Nothing in OikikERP is a calculated estimate.
Budget vs Actual
Budget − Actual − Committed = Truly Available, by project, by cost code, with variance alerts.
Project P&L with Profit Erosion Waterfall
Total margin from feasibility to current position, with variance explained by cost category.
Unit-Wise Profitability
Project cost allocated to each unit by sellable area, compared against sale price, with margin per unit.
AR Aging & Collection Efficiency
Outstanding receivables by age band, by buyer, unit, and project.
Cash Flow Forecast
Construction outflows by period against expected inflows from buyer payment schedules.
Portfolio Dashboard
All active projects: stage, budget utilization, margin, and collection status.
Contractor Performance
Cost against contracted value, schedule progress, and quality scores.
Feasibility vs Actual
Line-by-line comparison of approved feasibility assumptions against actual results at closure.
Full Drill-Down
If you can’t trace the number to a journal entry, it doesn’t exist in OikikERP.
The Same Platform. Configured for Any Market. No Code Changes.
Land evaluation criteria, cost codes, tax rules, approval workflows, and revenue recognition defaults are all configuration settings — not hardcoded logic. Change markets without touching a line of code.
Land Evaluation Criteria
54+ evaluation items ship as defaults. Add, replace, or reweight any criterion. Set blocking criteria per framework. Each geography runs its own evaluation model on the same platform.
Cost Code Templates
23 default codes across six categories. Add codes for local material types, trade categories, or regulatory items. Every code maps to a GL account.
Tax & Regulatory Packs
Tax rates, deduction types, statutory line items, and document categories are all configurable fields. When regulations change, update the configuration — no deployment needed.
Approval Workflows
Seven core workflows, configured per company with role chains, value thresholds, and SLA timers. Override at the project level where needed.
Frequently Asked Questions
Real estate ERP connects every financial and operational process in a development company — land, construction, sales, and closure — into one system with a single general ledger. Every transaction posts to the same financial record with full traceability. You don’t need separate tools for project management, accounting, and CRM.
One System. The Full Lifecycle. 60 Minutes to See It.
See how land acquisition, construction, sales, and accounting work together in one ledger.
Walkthroughs are tailored to your role. CFOs see GL integration, revenue recognition, and period close. Project Directors see the BOQ, variation orders, and contractor billing chain. Tell us your focus when you book.